A brief overview of the division: It is the division responsible for preparing the necessary budgets to disburse the college’s financial resources, following them up, and documenting the financial and accounting restrictions for revenues and expenses.
It includes a group of units:
- Budget unit
The unit’s work tasks are:
- It is responsible for the actual estimate of the financial expenses incurred by the college, or the debts that are paid annually.
- It works to prepare the general budget after collecting all the necessary information from it.
- Payroll unit
The Payroll Unit is considered one of the important units in the Finance Division because of its direct connection to the rights of teaching and employment staff. It is specialized in managing the work of salaries for employees and contracts and preparing payrolls in accordance with the laws in calculating entitlements and deductions. The occupant of this position is subject to direct supervision by the Director of the Finance Division.
- Records and accounts unit
The unit’s work tasks are:
- Keeping the daily record with its branches.
- Keeping the revenue record, allocation record, consolidation record, and the accounting record with its branches.
- Fund Secretariat Unit
The unit’s work tasks are:
- Editing receipts and posting them to the accounting register of deposits and withdrawals on the budget account.
- Maintaining the incoming register for the Finance Division and following up on official letters with a time limit.
- It is a member of the inventory committee on the reports and 0fficial letter of the Financial Supervision Bureau.
- Distributing the monthly salaries of technicians and administrators.
- consolidating and sending the periodic position of the lists of purchases (every three months) to the General Authority for Taxes for whose amounts exceed one million dinars. This task is carried out by a specialized employee.
- Equipment unit
The unit is responsible for supplying all college units with supplies, equipment, and stationery, restoring damaged ones, and providing everything that will provide full support for the work of the departments and units in coordination with the services unit, purchasing committees, inventory committees, and others.
The unit’s work tasks are:
- Stocking warehouse materials according to the purchase receipt (in the entry forms) after obtaining the approval of the Dean.
- Taking out each of the materials entering the warehouse after obtaining the approval of the Dean or the Administrative Assistant (via the warehouse release forms).
- Answering the official letters received from the university.
- Participating in the annual inventory with the committee formed by the college dean. Arranging and organizing materials stored in the college’s warehouses, according to the type of material.
- maintaining the warehouses, and submitting lists to the dean of the college of all damaged materials and those found inside the warehouse. Create a list of assets within each office affiliated with the college, provided that it is signed by the person in charge of the office.
- Submitting lists of the required materials needed by departments and administrative units to the Deanship of the College so that they can be provided according to the established controls.